Banbury Amateur Radio Society

OFFICERS AND CONSTITUTION

OFFICERS


The Society's Officers are currently as listed below. Feel free to contact them for more information about the society or their specific areas of responsibility.


	Position	Name	Callsign	email address
	Chair	John Manley	M1CNJ	f.manley@ukonline.co.uk
	Hon. Secretary	Geoff Jones	M0GUF	sales@msdist.co.uk
	Hon. Treasurer	Norman Powell	G0HPU	norman@monor.freeserve.co.uk
	Events Secretary	Mark Elkington	2E0BVT	mark@pcsforpeople.co.uk
	Raynet Controller	Bryan Thornton	G1IIO	b.thornton@virginmedia.com
	Deputy Raynet Controller	Mick Mallinson	G0LDB	Mick.G0ldb@googlemail.com
	Tutor	Eddie Dowers	G0TBR	4eddow@googlemail.com
	Tutor	Ron Sangster	G8DCX	ron.sangster@btinternet.com
	Tutor	Frank Humphris	M0BJN	frh@btconnect.com
	Webmaster	Dave Austin	M3	dave.e.austin@gmail.com

CONSTITUTION

The current Constitution was ratified in June 2008.

BANBURY AMATEUR RADIO SOCIETY

(B.A.R.S.)

1.	Name
		The name of the Society is the BANBURY AMATEUR RADIO SOCIETY.


2.	Aims
		The aims of the Society are to further the interests of its members in all aspects of Amateur radio, and directly associated activities.


3.	Membership
		Membership of the Society shall be open, subject to the discretion of the Committee, having a demonstrable interest in the furtherance of the society’s aims.

		a.	Full members. Full members must be 18 years of age or over.

		b.	Student members. Student members must be between the ages of 18 to 25 and in full-time formal education

		c.	Junior Members. Junior Members will be 18 years of age or under.

		d.	Honorary members. Honorary life membership may be granted to any person, who, in the opinion of the committee, has rendered outstanding service to the society, either directly or indirectly.

		e.	Guests. Members may invite guest to the meetings. No visitor may attend more than three meetings per year

		All members will abide by the constitution of the society. The committee shall have power to expel any member whose conduct, in the opinion of at least three quarters of the full committee, renders that person unfit to be a member of the Society. No Member shall be expelled without first having been given the opportunity to appear before the committee.


4.	Subscriptions
		a.	The Annual Subscription shall be set each year by the committee. All normal expenses are to be covered when setting the Annual Subscription, but the Committee will have the power to make a levy on the members of the Society, as required, if necessary to meet any unforeseen and abnormal expenses.

		b.	All Subscriptions shall be due and payable at the beginning of the financial year, and no more than 30 days after. Members in arrears have no voting rights.

		c.	The Financial Year shall run from the 1st of April until the 31st of March.

		d.	A member shall have deemed to resign from the society if by the following31st of March the subscription has not been paid.

		e.	The Committee shall have the power to waive or reduce subscriptions.

		f.	On joining the Society membership fees due are pro-rata on a monthly basis calculated from the start of the Financial year, but shall not be less than 25% of the annual fee.

		g.	Full members shall pay a fee determined at the Annual General Meeting.

		h.	Junior members and Student members shall pay a fee of 50% of the annual fee.

		i.	Honorary membership shall carry the rights of full membership but shall be free from subscriptions.


5.	Finance
		All money received by the society shall be promptly deposited in the Society’s bank account. Withdrawals require the signature of the Society’s Treasurer and one other nominated officer of the Society.


6.	Membership of the Society’s Committee

		The Society’s affairs shall be administered by a Committee elected at the Annual general meeting. The Committee, in whom the Society’s property shall be invested, shall consist of:

		a.	A Chairman, who will preside at all meetings at which he is present. No member may hold this position for more than two consecutive years. He may be re-elected after a break of one year.

		b.	A Vice-Chairman, who will act as a chairman in the absence of a Chairman.

		c.	A Secretary, who will be responsible for:

			i.		Keeping the minutes of all meetings of the Society

			ii.		Ensuring that all correspondence is correctly handled

			iii.		Maintaining a master roll of all Members and Honorary Members

			iv.		Maintaining a registry of Society equipment.

		d.	A Treasurer. Who will be responsible for:

			i.		Keeping the Society’s accounts.

			ii.		Advising the committee on all financial matters.

			iii.		Preparing the accounts for audit and presenting them at the AGM.

		e.	4 Ordinary Committee members.

		f.	Not more than 2 Co-opted Members who have full voting powers and not more than 2 who are not permitted to vote

		g.	A President and Vice-Presidents will be appointed as deemed fit and necessary by the society.


7.	Committee Standing Orders

		a.	The quorum for the committee shall be 4. In the absence of a quorum, business may be dealt with, but any decisions taken only become valid after ratification at the next meeting at which a quorum exists.

		b.	Committee meetings may be called by the Chairman, the Secretary or any vote.


8.	Annual General Meeting

		a.	The Annual General Meeting shall normally be held on the first Wednesday of March each year.

		b.	The quorum for the meeting shall be one quarter of the membership

		c.	The agenda for the meeting shall be

				i.	Apologies for absence

				ii.	Minutes of the previous AGM

				iii.	Chairman’s Report

				iv.	Secretary's Report

				v.	Treasurer's report

				vi.	Election of the new committee

				vii.	Election of Auditors

				viii.	Other business

		d.	Items (i) to (v) shall be chaired by the outgoing chairman, and the remaining business by the newly elected chairman.

		e.	Nominations for Committee members will only be valid if confirmed by the nominee at the meeting or previously in writing.

		f.	Items to be raised by members under other business must be notified to the Secretary not less than 21 days before the AGM.


9.	Extraordinary General Meeting

		a.	Extraordinary general meetings may be called by the committee or not less than 20% of members of the Society, the date of the meeting be the earliest convenient as decided by the committee. At least 28 days notice in writing must be given to the secretary, who in turn shall give members at least 14 days notice in writing of the agenda. No other business may be transacted at the EGM.

		b.	The quorum for the EGM shall be 20% of the membership.


10.	Amendments to the constitution

		The constitution may only be amended at an EGM called for that purpose.


11.	Winding up of the Society

		a.	The decision to wind up the society may only be taken at an EGM

		b.	The funds of the Society shall, after the sale of all assets and the payment of all outstanding debts, be disposed of as directed by members at the final EGM.